Executive Assistant I

Location US-OH-Richfield
Posted Date 2 months ago(4/30/2021 9:43 AM)
Job ID
27573
# of Positions
1
Division
Vanliner
Category
Administrative/Customer Support
Position Type
Full Time

Overview

Headquartered in Richfield, Ohio, Vanliner Insurance Company is a member of Great American Insurance Group. For over 30 years, Vanliner has grown to become the country’s top insurance provider for the moving and storage, parcel and home delivery industries. Our mission since day one, has been to provide first-class insurance products and unparalleled customer service to all of our customers. Our success is driven by the expertise, innovation and commitment to customer service that our employees provide. If you are ready to join an engaging and driven team such as ours, we would love to hear from you!

Responsibilities

  • Handles a variety of administrative function and confidential situations in order to increase the time that those supported have available.
  • Tasks may include:
    • Responsible for identifying available resources to assist in ensuring that processes are in place to meet the needs of the officer and the business.
    • Utilizes computer systems and applications to determine, compile and analyze data for decision-making, communications and presentations.
    • Prepares, receives and responds to moderately complex correspondence (i.e. letters, meeting minutes, customer complaints, etc.), ensuring all outgoing information meets quality standards.
    • May maintain files (paper and electronic), including highly confidential information as well as legal documentation.
    • Schedules appointments and makes travel arrangements. Maintains calendars and schedules appointments to ensure adequate time for discussions, efficient flow and the maximize executive’s time.
    • Participates in the preparation and administration of budget and control activities. Verifies and prepares invoices, expense reports and other expenditures. Ensures vendors receive accurate and timely payment.
  • Receives and screens telephone calls and visitors, directing to appropriate individuals when needed.
  • Administers programs, projects, and / or processes specific to the operating unit served, including attendance at meetings and preparation of meeting minutes.
  • Participates in planning for and executes the logistics for departmental, business unit / functional unit meetings and events for employees, customers, etc.
    • Reserves / orders and may recommend location, food and beverage selections, etc.
    • Makes arrangements for audio visual equipment, transportation and other services.
    • Tracks expenses and prepares reports on cost for events.
  • May serve as administrative liaison with others both internal and external to the organization regarding administrative issues related to purchasing, personnel, facilities and operations.
  • Serves as a knowledge resource on departmental, business unit / functional unit and company functional / administrative policies and procedures.
  • Builds and maintains intra-departmental relationships and understanding of the business / functional unit and organization to accomplish objectives.
  • May provide guidance and assistance to lower level positions.
  • Performs other duties as assigned.

Qualifications

Education: Associate’s degree or equivalent. Bachelor’s degree preferred.

Field of Study: Business Administration or related field.

Experience: 3 to 5 years related experience.

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